Wales Biodiversity Partnership

Wales Biodiversity Partnership is committed to protecting and respecting your privacy.

This Policy explains when and why we collect personal information about people who visit our website or use our services, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our services, you’re agreeing to be bound by this Policy.

You can contact WBP at walesbiodiversitypartnership@cyfoethnaturiolcymru.gov.uk 0300 065 4242 or write to us at: Wales Biodiversity Partnership c/o Natural Resources Wales, Ty Cambria, 29 Newport Road, Cardiff, CF24 0TP

About us

The Wales Biodiversity Partnership (WBP) brings together key players from the public, private and voluntary sectors to promote and monitor biodiversity and ecosystem action in Wales. WBP is currently hosted by Natural Resources Wales.

Data controller

Natural Resources Wales (NRW) is the Data Controller and is committed to protecting the rights of individuals in line with General Data Protection Regulation (GDPR).

Natural Resources Wales has a Data Protection Officer who can be contacted through dataprotection@cyfoethnaturiolcymru.gov.uk 0300 065 3000

What information do we collect about you?

WBP activities include regular biodiversity updates through our internal email list, telephone, e-newsletter using the Mailchimp platform (subscription based); topical newsletters (pdf format); and organising conference and workshop events. Booking for conference and workshop events are made through the Eventbrite platform or using an internal email booking system. WBP also uses the Twitter platform to promote its activities.

WBP activities require the collection of information such as name, email, telephone number and in the case of conference events, address, dietary and other special requirements. WBP also carries out surveys to improve our offering. These include WBP website surveys and WBP conference feedback surveys using the SmartSurvey platform.

WBP website

The WBP website is hosted by a third party (WiSS)

All web content and enquiries made through the web contact service are managed by WBP.

Cookies

The WBP website uses cookies in to collect anonymous information about visitor numbers and the sections of the website visited.

Cookies are small bits of information that are stored on your computer by websites. These are typically used by websites to remember preferences, or to track your viewing history to target advertising more effectively.

The anonymous information is collated and reported using Google Analytics to help us with managing the website. This prevents us from seeing any individual records: we can only see summary and trend information.

Google analytics

When someone visits www. www.biodiversitywales.org.uk we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Links

Our site contain links to and from the websites of our partners and members. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services. Please check these policies before you submit any personal data to these websites or use these services.

Images and Filming of Events

In order for Wales Biodiversity Partnership staff hosted by Natural Resources Wales to use the photos/recordings of you at events to disseminate information about Wales Biodiversity Partnership you must sign a consent form.

The photos/recordings may be used in both printed and digital form, in various channels including the WBP external website and Twitter feed where WBP disseminates information about its activities. The images/recordings will be used for a maximum of 5 years. The images will be stored securely on Natural Resources Wales file servers and will be available to Wales Biodiversity Partnership support staff hosted by Natural Resources Wales.

How will your information be used?

Providing information
Responding to queries
Conference and workshop bookings
Conference publicity, post-conference reports, general reports relating to WBP's activities
Feedback on our services using survey information
Notify you about changes to our service
Administering finance through our small grants system
Optimising the WBP website

Data is processed in-house and is not used to make automated decisions

What is our legal basis for processing your personal data?

Processing is necessary to perform a task in the public interest that is set out in law, namely Welsh, UK and EU biodiversity and environmental legislation.

Who receives your information?

WBP support staff (hosted by NRW) are the main data processors for the purposes of carrying out duties aligned to the general purposes of WBP. You can contact WBP at walesbiodiversitypartnership@cyfoethnaturiolcymru.gov.uk 0300 065 4242

We also use third party processors and as such may share your information with them. The processing of this information will be in line with the third parties’ privacy policy. The third-party processors we use are as follows:

WiSS web services who host the WBP website
Mail Chimp, for the administration of our newsletter services
Eventbrite for managing WBP conference and workshop bookings
Twitter for web content services
SmartSurvey for collating and compiling WBP surveys
Google analytics to assist us in the improvement and optimisation of the WBP web site

How long will your information be held?

We will hold your data for no longer than is necessary for the purposes of discharging WBP activities.

What are your individual rights?

You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information.

Any requests or objections should be made in writing to NRW’s Data Protection Officer: -

Email – dataprotection@cyfoethnaturiolcymru.gov.uk

Data Protection Officer

Natural Resources Wales

Maes y Ffynnon

Penrhos Road

Bangor

Gwynedd

LL57 2DW

Security of your information

All information you provide to us is stored on our secure servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

How to make a complaint

If you are unhappy with the way in which your personal data has been processed, you may in the first instance contact NRW’s Data Protection Officer using the contact details above.

If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

ico.org.uk